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Lupa Osteria

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Job Description:

Job Title: Administrative Assistant – Hospitality Group

Location: Bedfordview / Johannesburg
Company: Hospitality Group (5 Restaurant Brands)
Type: Full-time

Role Overview

We are looking for a highly organised and detail-driven Administrative Assistant to support our hospitality group across five restaurants. This role is critical to the smooth running of the business and requires someone who is extremely proficient on computers, structured, reliable, and able to manage weekly deadlines without supervision.

This is not a junior admin role — accuracy, speed, and ownership are essential.

Key Responsibilities

Weekly invoice capturing for all five restaurants (suppliers, services, utilities, etc.)

Ensure invoices are accurate, correctly allocated, and submitted on time

Maintain organised digital and physical filing systems

Prepare and submit weekly and monthly payroll information (hours, leave, adjustments, new staff)

Liaise with store managers regarding missing documentation, variances, and corrections

Track payments, supplier statements, and outstanding queries

General administrative support including:

Data capturing and reporting

Email correspondence

Document preparation and record keeping

Assist with ad-hoc operational admin as required by management

Non-Negotiable Requirements

Excellent computer skills (Excel, email, cloud file systems) – non-negotiable

Strong typing speed and accuracy

Proven experience in invoice capturing and payroll administration

Highly organised with strong attention to detail

Ability to manage multiple deadlines across different stores

Excellent written and verbal communication skills

Comfortable following processes and checklists

Experience & Skills

2–4 years’ experience in an admin or finance support role (hospitality experience advantageous)

Strong Excel skills (filters, basic formulas, reconciliations)

Ability to work independently and take ownership

Professional, discreet, and trustworthy

Personal Attributes

Structured, methodical, and reliable

Calm under pressure and deadline-driven

Proactive and solutions-focused

Confident communicator with managers and suppliers

High standard of accuracy and accountability

What We Offer

Stable, long-term role within an established hospitality group

Exposure to multi-store operations and finance admin

Clear processes and support from management

Competitive salary based on experience

Key Responsibilities:

Required Skills
Technical & Computer Skills (Non-Negotiable)

Advanced computer literacy with strong confidence using:

Microsoft Excel (filters, formulas, sorting, basic reconciliations)

Email (professional correspondence and follow-ups)

Cloud-based file storage (Google Drive / OneDrive / SharePoint)

Fast and accurate data capturing and typing skills

Ability to work with payroll systems and timesheet data

Strong document management and digital filing skills

Administrative & Organisational Skills

High-volume invoice capturing and processing

Strong attention to detail and accuracy

Excellent time management and ability to meet weekly deadlines

Ability to manage multiple stores and priorities simultaneously

Strong record-keeping and audit-ready documentation practices

Communication & Interpersonal Skills

Clear and professional written and verbal communication

Confident in liaising with store managers,

Job Location:

Johannesburg , Gauteng

Employment Type:

Full time

Location Type:

Work from office

Company Overview

About Us:

If you’re looking to dine at one of the top Italian restaurants in South Africa, then Lupa is the place to be.

Lupa is a neighbourhood Osteria where one feels comfortable enjoying a casual affordable family dinner of pizza & pasta with a carafe of house wine or dining on shellfish, fresh fish & veal with corporate clients.

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