Reception Administrator

This is an on-site role located in Brakpan, Gauteng for a Reception Administrator. The Reception Administrator will be responsible for managing general administrative tasks, greeting and assisting visitors, answering and directing phone calls, and providing administrative assistance. The role also includes managing the office and ensuring smooth day-to-day office operations.

•Receiving telephone calls, transfer calls to relevant departments, take messages/inquiries etc.
•Store runs and purchases of office groceries
•Ordering consumables: stationary
•Payroll: leave forms, travel claims, expense claims and overtime forms
•Making hard copies and electronic filing
•Preparing induction forms & PPE for visitors
•Preparing docs for internal payments: eft requisition, request for invoices, bank confirmation letter
•Couriering of items
•Factory visits: welcoming guests, refreshments, induction, factory tour (PPE) and lunch).
•Ordering food and online purchases for office
•Ordering of factory PPE, transfer notebooks
•Taking weekly operations notes/minutes
•Ensuring deliveries for reception are documented: correct items, delivery note, signed/dated invoice
•Liaising by taking messages between management and factory/office staff
•Logging calls for printers, cartridges and any