Receptionist

Receptionist:

We are seeking a professional, organized, and customer-focused Receptionist to join our team. This role is essential in creating a positive first impression for clients and visitors while providing comprehensive administrative support to ensure the smooth day-to-day operation of the office.

Key Responsibilities:
• Welcome clients, visitors, and guests in a friendly, professional, and courteous manner.
• Answer, screen, and direct incoming telephone calls promptly and professionally.
• Manage incoming and outgoing emails, courier services, and general correspondence.
• Schedule appointments, meetings, and maintain office calendars.
• Maintain an organized reception area and ensure a professional office environment at all times.
• Perform general administrative duties, including filing, scanning, photocopying, printing, and document management.
• Prepare reports, presentations, and other business documents as required.
• Maintain accurate records and update company databases.
• Order and monitor office supplies, stationery, and refreshments, ensuring adequate stock levels.
• Assist with basic bookkeeping, invoicing, and data capturing where required.
• Support management and other departments with administrative tasks and special projects.
• Handle client enquiries and resolve routine issues in a professional and efficient manner.
• Ensure all confidential information is handled with discretion and professionalism.

Minimum Requirements:
• Previous experience in a receptionist, administrative, or customer service role is advantageous but not essential, as training will be provided.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with excellent attention to detail.
• Professional appearance and telephone etiquette.
• Ability to multitask, prioritize workload, and perform well under pressure.
• Friendly, positive, and customer-service-oriented attitude.
• Ability to work independently as well as part of a team.

What We Offer:
• Competitive salary based on qualifications, skills, and experience.
• Comprehensive training and ongoing support.
• Opportunities for professional development and career growth.
• A supportive, collaborative, and professional working environment.

Working Hours:
• Monday to Friday: 08:00 – 17:00
This is a full-time, office-based position.

Salary:
Salary: R4,500 – R7,000 per month, depending on qualifications, relevant skills, and experience.